Introduction to your UMD timesheet

Current Non-Exempt and Exempt UMD faculty and staff can use the electronic timesheets found in the Payroll and Human Resources (PHR) System Time Entry Menu to complete the following time entry activities:

• Record hours worked during a pay period (for Non-Exempt and Contingent 1 employees).
• Record duty days worked during a pay period (for Exempt employees).
• Record personal, annual, sick, or administrative leave taken during a pay period.

Additionally, faculty and staff can use the Time Entry Menu to:

• Display/Update Personal Data.
• View/Print Bi-Weekly Earnings Statement.

To learn how to complete your Non-Exempt or Exempt timesheet follow the steps below for the appropriate timesheet associated with your job type.

NOTE: To learn more about your job type and its associated timesheet, contact the University Human Resources (UHR) Department.

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Non-exempt timesheets

Enter time worked

1. Go to the Payroll and Human Resources (PHR) System Time Entry Menu.
2. Click Complete Your Time/Leave Record.

   

3. At the UMD Common Login screen, enter your Directory ID and Password. Then, click Login.
4. Your Non-Exempt Timesheet will open. Go to the Time Worked section.
5. Enter hours worked in the empty time fields for each day worked in a Week the following format:
   
   • Time Arrived: 00:00 (Hour: Minutes) and select AM or PM from AM/PM drop-down menu.
   • Time Departed: 00:00 (Hour: Minutes) and select AM or PM from AM/PM drop-down menu.
   • Meal Break Mins: 00 (Minutes)
6. If you work multiple shifts within a day, you may need to add a time slice. A time slice contains an additional set of time entry fields, which allows you to document multiple shifts worked within a 24-hour period.
   • To add a time slice, click Add a time slice.
   • A new time slice will be added to the Time Worked section for the selected Week.
   • Enter hours worked in the empty time fields for each day worked in a Week the format listed in step five (5) above.

     

7. To save time entered without submitting your timesheet, click Save Time Entered/Notes.
8. To save time entered and submit timesheet, click Save Time Entered and Final Employee Signoff.

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Enter leave

To enter leave on your Exempt Timesheet, complete steps 1-3 from the Enter Time Worked (Non-exempt)section above, then complete the following steps:

1. Your Non-Exempt Timesheet will open. Go to the Paid Leave section.
2. Go to the row associated with the type of leave you will be using. You may choose from the following leave types:
   
   • Annual.
   • Sick.
   • Personal.
   • Comp Time Used.
     NOTE: Additional leave types may be added by your supervisor or UHR. To learn about additional leave types, visit the Leave of Absence information page.
3. Enter number of leave hours taken on a work day in the empty time fields in the following format:
   • Number of leave hours: 00:00 (Hours: Minutes).
4. To save time entered without submitting your timesheet, click Save Time Entered/Notes.
5. To save time entered and submit timesheet, click Save Time Entered and Final Employee Signoff.

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Exempt timesheets

Enter time worked (Exempt)

1. Go to the Payroll and Human Resources (PHR) System Time Entry Menu.
2. Click Complete Your Time/Leave Record.
3. At the UMD Common Login screen, enter your Directory ID and Password. Then, click Login.
4. Your Exempt Timesheet will open. The checkboxes on the Duty Day row for Monday through Friday of Weeks 1 and 2 of the pay period will be pre-checked.

   

5. If you have not taken leave during the pay period, you may take one of the following actions:
   • Click Save Time Entered/Notes to save time entered without submitting your timesheet
   • Click Save Time Entered and Final Employee Signoff to save time entered and submit timesheet.

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Enter leave

To enter leave on your Exempt Timesheet, complete steps 1-4 from the Enter Time Worked (exempt) section above, then complete the following steps:

1. If you need to record any leave taken on a Duty Day, you may take one of the following actions:
   
   • Record a full day of leave.
   • Record a leave taken during part of a Duty day.
2. To record a full day of leave, follow the steps below:
   
   • Uncheck the Duty Day checkbox for a day in which 8 hours or more of leave are taken.
   • Go to the row associated with the type of leave you will be using. You may choose from the following leave types:
     • Annual.
     • Sick.
     • Personal.
       NOTE: Additional leave types may be added by your supervisor or UHR. To learn about additional leave types, visit the Leave of Absence information page.

       

3. To record leave taken during part of a Duty Day, follow the steps listed below:
   • Do not uncheck the Duty Day checkbox for the day in which leave is taken for less than eight (8) hours.
   • Go to the row associated with the type of leave you will be using. You may choose from the following leave types:
     
     • Annual.
     • Sick.
     • Personal.
   • Enter number of leave hours taken on a work day in the empty time fields in the following format:
     
     • Number of leave hours: 00:00 (Hours: Minutes).
   • To save time entered without submitting your timesheet, click Save Time Entered/Notes.
   • To save time entered and submit timesheet, click Save Time Entered and Final Employee Signoff.

     

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